How to use the International Meeting Planner
- Add the city of each person joining.
- Look along the planner for hours that suit everyone.
- Share the time in each person’s local time.
How to choose a fair time
- Look for an overlap in normal working hours first.
- If there’s no overlap, rotate the early and late slots so the same people don’t always lose out.
- Write times with a time zone, such as “3 PM UTC”, or send a calendar invite that adjusts automatically.
Our guide on scheduling meetings across time zones has more tips.
Also searched as: meeting planner time zones, schedule meeting across time zones, best time for meeting different time zones.
Tools that pair well with the International Meeting Planner
- World Clock — See the current time in cities around the world side by side, with the time difference from you and whether it’s day or night.
- Time Difference Calculator — Add the cities you care about and see the time difference from you, the current local time and whether it’s day or night.
- Countdown Timer — Set a countdown in seconds — type hours, minutes and seconds or tap a preset — and get an alarm sound and an optional notification when it reaches zero.
- To-Do List — Write down what needs doing and check it off.
Frequently asked questions
What if nobody’s working hours overlap?
Rotate the inconvenient slot, or use a recorded update instead of a live meeting.
Does it handle daylight saving time?
Yes. Times follow each city’s current rules.
Is my data uploaded?
No. It all runs in your browser.
Can I install International Meeting Planner as a web app and use it offline?
Yes. International Meeting Planner is an installable web app (PWA) — installed from your browser, not downloaded from an app store. Click Install app at the top of this page in Chrome or Edge (Windows, macOS, Linux, ChromeOS) or on Android, use Share → Add to Home Screen on iPhone and iPad, or File → Add to Dock in Safari 17+ on a Mac. It then opens in its own window with its own icon, and because it runs entirely in your browser it keeps working offline. Firefox on desktop can’t install web apps. How installing works.